Request for certified copies and inspection of the company's public documents, and letter to the registrar and transfer agent
A single format from the Corporate Records Remediation pack. s.399, Companies Act 2013 · Rules 14 and 15 and the Table of fees, Companies (Registration Offices and Fees) Rules 2014 · s.88(3), Companies Act 2013 · s.11, Depositories Act 1996.
- 8 pages
- 94
- Word and PDF
- 30 October 2026
- 30 October 2026
What it covers
- 1Request for certified copies and inspection of the company's public documents, and letter to the registrar and transfer agents.399, Companies Act 2013 · Rules 14 and 15 and the Table of fees, Companies (Registration Offices and Fees) Rules 2014 · s.88(3), Companies Act 2013 · s.11, Depositories Act 1996
Not included
What you will still need outside this format:
- The register layouts themselves: use Register Formats (FV01-E3) and The Register of Members and the Securities Registers (FV02-C3).
- Duplicate and renewed share certificates, transfers and demat: FV02-C2, FV01-F12B, FV02-D1 and FV02-C5.
- The reply to a notice of adjudication and the appeal to the Regional Director: Section 454 Adjudication (FV01-I3).
- The text of a compounding application under section 441, a condonation petition in CHG-8, or an NCLT application under section 59.
- FEMA late submission fee and compounding papers: FV08-M2 and FV08-M3.
- The accounting work of rebuilding the books, any re-audit, and the revision of filed financial statements under section 131.
- MCA fees, additional fees, penalties and compounding amounts, and stamp duty on instruments of transfer and new certificates.
- A professional opinion on whether past allotments, loans, transfers or related party transactions were validly made.
Read the opening
The first part of the format, as it downloads. Blanks are highlighted.
Three documents in one format: a short practice note on getting the company's own filed documents back from the MCA (Part A), a letter to the Registrar of Companies for certified copies and physical inspection (Part B, with a letter of authority), and a letter to the registrar and transfer agent for the beneficial position and the transfer records (Part C). Each letter goes on the Company's letterhead.
Part A. Getting the company's filed documents back
Almost every register can be rebuilt, at least in part, from what the Company has filed with the Registrar over the years: the subscribers and the first directors from the incorporation filing; each allotment and its allottees from PAS-3; each alteration of capital from SH-7; directors from DIR-12; charges from CHG-1, CHG-4 and CHG-9; and, for each year, the list of shareholders and the transfers from MGT-7 and the financial statements from AOC-4. Section 399 gives any person, and so the Company itself, the right to inspect these documents and to have copies certified by the Registrar, on payment of the fees in the Table annexed to the Companies (Registration Offices and Fees) Rules 2014.