Records index and reconstruction register
A single format from the Corporate Records Remediation pack. ss.88, 118, 120 and 128, Companies Act 2013 · Rules 15, 27 and 28, Companies (Management and Administration) Rules 2014 · SS-1 and SS-2.
- 8 pages
- 329
- Word and PDF
- 30 October 2026
- 30 October 2026
What it covers
- 1Records index and reconstruction registerss.88, 118, 120 and 128, Companies Act 2013 · Rules 15, 27 and 28, Companies (Management and Administration) Rules 2014 · SS-1 and SS-2
Not included
What you will still need outside this format:
- The register layouts themselves: use Register Formats (FV01-E3) and The Register of Members and the Securities Registers (FV02-C3).
- Duplicate and renewed share certificates, transfers and demat: FV02-C2, FV01-F12B, FV02-D1 and FV02-C5.
- The reply to a notice of adjudication and the appeal to the Regional Director: Section 454 Adjudication (FV01-I3).
- The text of a compounding application under section 441, a condonation petition in CHG-8, or an NCLT application under section 59.
- FEMA late submission fee and compounding papers: FV08-M2 and FV08-M3.
- The accounting work of rebuilding the books, any re-audit, and the revision of filed financial statements under section 131.
- MCA fees, additional fees, penalties and compounding amounts, and stamp duty on instruments of transfer and new certificates.
- A professional opinion on whether past allotments, loans, transfers or related party transactions were validly made.
Read the opening
The first part of the format, as it downloads. Blanks are highlighted.
Kept with the statutory records of [Name of the company] · CIN [CIN]
RECORDS INDEX AND RECONSTRUCTION REGISTER
Custodian of the records: [Name of the custodian of records], [Designation of the custodian]
Reconstruction approved by the Board on: [Date of the Board meeting] · Register opened on: [Date the register was opened]
This register does three things. Part A indexes the Company's records file, volume by volume, and shows for each record whether what the Company now holds is the original, a reconstruction or only copies. Part B logs every entry made in a reconstructed register, with the evidence relied on, so that any entry can be traced back to its source. Parts C and D give the certificate placed at the front of each reconstructed register and the register of copies obtained from outside sources. Part E is the sign-off.