Format pack, 5 formats · FV01-X3

Corporate Records Remediation

For the new company secretary or CA who takes over a company whose registers, minutes or books are incomplete, lost or were never kept: a gap assessment and corrective action tracker in Excel, the records index and reconstruction log, the Board resolution and director's declaration on the loss (with the police report), and the requests to the ROC and the RTA for copies of what the company filed.

Length
58 pages
Blanks to fill
1343
Files
Word, PDF and Excel
Law as at
30 October 2026
Last reviewed
30 October 2026

The 5 formats inside

  1. 1Statutory records gap assessmentss.85, 88, 90, 118, 128, 170, 186, 189, Companies Act 2013 · SS-1 and SS-2 · MCA21 filings · FEMA 395/2019-RB519 blanks · also an Excel workbook that calculatesOn its own₹999
  2. 2Records index and reconstruction registerss.88, 118, 120 and 128, Companies Act 2013 · Rules 15, 27 and 28, Companies (Management and Administration) Rules 2014 · SS-1 and SS-2329 blanksOn its own₹149
  3. 3Corrective action trackerss.59, 87, 403, 441, 454 and 460, Companies Act 2013 · Rule 12, Companies (Registration Offices and Fees) Rules 2014 · Rule 6, Companies (Share Capital and Debentures) Rules 2014246 blanks · also an Excel workbook that calculatesOn its own₹149
  4. 4Board resolution and declaration recording the loss of records and approving their reconstructionss.88, 118, 128, 134 and 143, Companies Act 2013 · Rule 25, Management and Administration Rules · SS-1 · ss.173 and 174, Bharatiya Nagarik Suraksha Sanhita 2023155 blanksOn its own₹149
  5. 5Request for certified copies and inspection of the company's public documents, and letter to the registrar and transfer agents.399, Companies Act 2013 · Rules 14 and 15 and the Table of fees, Companies (Registration Offices and Fees) Rules 2014 · s.88(3), Companies Act 2013 · s.11, Depositories Act 199694 blanksOn its own₹149

Not included

What you will still need outside this pack:

  • The register layouts themselves: use Register Formats (FV01-E3) and The Register of Members and the Securities Registers (FV02-C3).
  • Duplicate and renewed share certificates, transfers and demat: FV02-C2, FV01-F12B, FV02-D1 and FV02-C5.
  • The reply to a notice of adjudication and the appeal to the Regional Director: Section 454 Adjudication (FV01-I3).
  • The text of a compounding application under section 441, a condonation petition in CHG-8, or an NCLT application under section 59.
  • FEMA late submission fee and compounding papers: FV08-M2 and FV08-M3.
  • The accounting work of rebuilding the books, any re-audit, and the revision of filed financial statements under section 131.
  • MCA fees, additional fees, penalties and compounding amounts, and stamp duty on instruments of transfer and new certificates.
  • A professional opinion on whether past allotments, loans, transfers or related party transactions were validly made.

Read the opening

The first part of “Statutory records gap assessment”, as it downloads. Blanks are highlighted.

Working paper · [Name of the company] · CIN [CIN]

STATUTORY RECORDS GAP ASSESSMENT

Prepared by: [Name of the company secretary or professional] · Date of the assessment: [Date of the assessment]
Reviewed by: [Name of the reviewer] · Engagement or file reference: [File reference]

This working paper lists every record the Company must keep under the Companies Act 2013, the Secretarial Standards, the MCA21 filing calendar, FEMA (where there is foreign investment) and section 128, and records, for each, whether it is available, where it is, what it can be rebuilt from, and who will do what by when. It is the first document on the file when a company's records are incomplete, have been lost, or were never kept, and it feeds the records index (format 2), the corrective action tracker (format 3) and the Board resolution on the loss of records (format 4).

23 more paragraphs and tables follow in the full format.

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