Fill online: Records index and reconstruction register

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Name of the company

Fills 3 places in the document.

CIN

Fills 2 places in the document.

Name of the custodian of records

Fills 2 places in the document.

Designation of the custodian

Date of the Board meeting

Fills 2 places in the document.

Date the register was opened

Period covered, row 1

Original / Reconstructed / Part reconstructed / Copies only (1)

Source documents used, row 1

Verified by, row 1

Date verified, row 1

Custody, row 1

Period covered, row 2

Original / Reconstructed / Part reconstructed / Copies only (2)

Source documents used, row 2

Verified by, row 2

Date verified, row 2

Custody, row 2

Period covered, row 3

Original / Reconstructed / Part reconstructed / Copies only (3)

Source documents used, row 3

Verified by, row 3

Date verified, row 3

Custody, row 3

Period covered, row 4

Original / Reconstructed / Part reconstructed / Copies only (4)

Source documents used, row 4

Verified by, row 4

Date verified, row 4

Custody, row 4

Period covered, row 5

Original / Reconstructed / Part reconstructed / Copies only (5)

Source documents used, row 5

Verified by, row 5

Date verified, row 5

Custody, row 5

Period covered, row 6

Original / Reconstructed / Part reconstructed / Copies only (6)

Source documents used, row 6

Verified by, row 6

Date verified, row 6

Custody, row 6

Period covered, row 7

Original / Reconstructed / Part reconstructed / Copies only (7)

Source documents used, row 7

Verified by, row 7

Date verified, row 7

Custody, row 7

Period covered, row 8

Original / Reconstructed / Part reconstructed / Copies only (8)

Source documents used, row 8

Verified by, row 8

Date verified, row 8

Custody, row 8

Period covered, row 9

Original / Reconstructed / Part reconstructed / Copies only (9)

Source documents used, row 9

Verified by, row 9

Date verified, row 9

Custody, row 9

Period covered, row 10

Original / Reconstructed / Part reconstructed / Copies only (10)

Source documents used, row 10

Verified by, row 10

Date verified, row 10

Custody, row 10

Period covered, row 11

Original / Reconstructed / Part reconstructed / Copies only (11)

Source documents used, row 11

Verified by, row 11

Date verified, row 11

Custody, row 11

Period covered, row 12

Original / Reconstructed / Part reconstructed / Copies only (12)

Source documents used, row 12

Verified by, row 12

Date verified, row 12

Custody, row 12

Period covered, row 13

Original / Reconstructed / Part reconstructed / Copies only (13)

Source documents used, row 13

Verified by, row 13

Date verified, row 13

Custody, row 13

Period covered, row 14

Original / Reconstructed / Part reconstructed / Copies only (14)

Source documents used, row 14

Verified by, row 14

Date verified, row 14

Custody, row 14

Period covered, row 15

Source documents used, row 15

Verified by, row 15

Date verified, row 15

Custody, row 15

Period covered, row 16

Original / Reconstructed / Part reconstructed / Copies only (15)

Source documents used, row 16

Verified by, row 16

Date verified, row 16

Custody, row 16

Period covered, row 17

Original / Reconstructed / Part reconstructed / Copies only (16)

Source documents used, row 17

Verified by, row 17

Date verified, row 17

Custody, row 17

Period covered, row 18

Original / Reconstructed / Part reconstructed / Copies only (17)

Source documents used, row 18

Verified by, row 18

Date verified, row 18

Custody, row 18

Period covered, row 19

Original / Reconstructed / Part reconstructed / Copies only (18)

Source documents used, row 19

Verified by, row 19

Date verified, row 19

Custody, row 19

Period covered, row 20

Source documents used, row 20

Verified by, row 20

Date verified, row 20

Custody, row 20

Verified by, row 21

Date verified, row 21

Custody, row 21

Vol., row 22

Record, row 22

Gap ref, row 22

Period covered, row 22

Original / Reconstructed / Part reconstructed / Copies only (19)

Source documents used, row 22

Verified by, row 22

Date verified, row 22

Custody, row 22

Date of incorporation

Lost / Never written / Damaged / Withheld (1)

SRN of the incorporation filing

Difference found and how resolved, row 1

Entry made on, row 1

Made by, row 1

Checked by, row 1

Event and event date, row 2

Lost / Never written / Damaged / Withheld (2)

Evidence relied on, with reference, row 2

Difference found and how resolved, row 2

Entry made on, row 2

Made by, row 2

Checked by, row 2

Event and event date, row 3

Lost / Never written / Damaged / Withheld (3)

Difference found and how resolved, row 3

Entry made on, row 3

Made by, row 3

Checked by, row 3

Event and event date, row 4

Lost / Never written / Damaged / Withheld (4)

Difference found and how resolved, row 4

Entry made on, row 4

Made by, row 4

Checked by, row 4

Event and event date, row 5

Lost / Never written / Damaged / Withheld (5)

Difference found and how resolved, row 5

Entry made on, row 5

Made by, row 5

Checked by, row 5

Event and event date, row 6

Lost / Never written / Damaged / Withheld (6)

Evidence relied on, with reference, row 6

Difference found and how resolved, row 6

Entry made on, row 6

Made by, row 6

Checked by, row 6

Event and event date, row 7

Lost / Never written / Damaged / Withheld (7)

Evidence relied on, with reference, row 7

Difference found and how resolved, row 7

Entry made on, row 7

Made by, row 7

Checked by, row 7

Event and event date, row 8 (1)

Event and event date, row 8 (2)

Lost / Never written / Damaged / Withheld (8)

Difference found and how resolved, row 8

Entry made on, row 8

Made by, row 8

Checked by, row 8

Event and event date, row 9 (1)

Event and event date, row 9 (2)

Lost / Never written / Damaged / Withheld (9)

Difference found and how resolved, row 9

Entry made on, row 9

Made by, row 9

Checked by, row 9

Event and event date, row 10

Lost / Never written / Damaged / Withheld (10)

Difference found and how resolved, row 10

Entry made on, row 10

Made by, row 10

Checked by, row 10

Event and event date, row 11

Lost / Never written / Damaged / Withheld (11)

Difference found and how resolved, row 11

Entry made on, row 11

Made by, row 11

Checked by, row 11

Event and event date, row 12

Lost / Never written / Damaged / Withheld (12)

Second source, row 12

Difference found and how resolved, row 12

Entry made on, row 12

Made by, row 12

Checked by, row 12

Financial year reconstructed

Event and event date, row 13

Lost / Never written / Damaged / Withheld (13)

Difference found and how resolved, row 13

Entry made on, row 13

Made by, row 13

Checked by, row 13

Log no., row 14

Event and event date, row 14

Lost / Never written / Damaged / Withheld (14)

Evidence relied on, with reference, row 14

Second source, row 14

Difference found and how resolved, row 14

Entry made on, row 14

Made by, row 14

Checked by, row 14

Log no., row 15

Event and event date, row 15

Lost / Never written / Damaged / Withheld (15)

Evidence relied on, with reference, row 15

Second source, row 15

Difference found and how resolved, row 15

Entry made on, row 15

Made by, row 15

Checked by, row 15

Log no., row 16

Event and event date, row 16

Lost / Never written / Damaged / Withheld (16)

Evidence relied on, with reference, row 16

Second source, row 16

Difference found and how resolved, row 16

Entry made on, row 16

Made by, row 16

Checked by, row 16

Entry made on

Log no.

Name of the register

Start of the period reconstructed

End of the period reconstructed

Has been lost or destroyed / was not maintained / is not available to the Company

The paid-up share capital as shown in the audited financial statements and the annual return for FY / the index of charges maintained by the Registrar / the director master data maintained by the Registrar / other reference

Date of the reconciliation

Agrees / differs as set out in the note annexed

Name of the certifying officer

Company Secretary / Director

Membership number or DIN of the certifying officer

Date of the certificate

Name of the checker

Designation of the checker

Date of the check

Date of the document, row 1

Name of the bank

Date obtained, row 1

Signed copy / Certified extract / Scan / E-form attachment (1)

Certified by, row 1

Date of the document, row 2

Name of the lender

Date obtained, row 2

Signed copy / Certified extract / Scan / E-form attachment (2)

Certified by, row 2

Date of the document, row 3

Date obtained, row 3

Signed copy / Certified extract / Scan / E-form attachment (3)

Certified by, row 3

Date of the document, row 4

Name of the statutory auditor

Date obtained, row 4

Signed copy / Certified extract / Scan / E-form attachment (4)

Certified by, row 4

Date of the document, row 5

Name of the investor or adviser

Date obtained, row 5

Signed copy / Certified extract / Scan / E-form attachment (5)

Certified by, row 5

Date of the document, row 6

Name of the RTA

Date obtained, row 6

Signed copy / Certified extract / Scan / E-form attachment (6)

Certified by, row 6

Date of the document, row 7

Name of the director or e-mail account

Date obtained, row 7

Signed copy / Certified extract / Scan / E-form attachment (7)

Certified by, row 7

No., row 8

Document, row 8

Date of the document, row 8

Obtained from, row 8

Date obtained, row 8

Signed copy / Certified extract / Scan / E-form attachment (8)

Certified by, row 8

Placed at Vol., row 8

No., row 9

Document, row 9

Date of the document, row 9

Obtained from, row 9

Date obtained, row 9

Signed copy / Certified extract / Scan / E-form attachment (9)

Certified by, row 9

Placed at Vol., row 9

Date obtained

Obtained from

All / a sample

Number of entries checked

Number of entries made

Date the differences were reported to the Board

Date of the sign-off

Kept with the statutory records of [Name of the company] · CIN [CIN]

RECORDS INDEX AND RECONSTRUCTION REGISTER

Custodian of the records: [Name of the custodian of records], [Designation of the custodian]
Reconstruction approved by the Board on: [Date of the Board meeting] · Register opened on: [Date the register was opened]

This register does three things. Part A indexes the Company's records file, volume by volume, and shows for each record whether what the Company now holds is the original, a reconstruction or only copies. Part B logs every entry made in a reconstructed register, with the evidence relied on, so that any entry can be traced back to its source. Parts C and D give the certificate placed at the front of each reconstructed register and the register of copies obtained from outside sources. Part E is the sign-off.

Open this register on the day the Board approves the reconstruction (format 4) and keep it permanently with the register of members. Use the references of the gap assessment (format 1) in the "Gap ref" column so that the three documents read together. Nothing in this register is dated earlier than the day it is written.

Part A. Index of the records file

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