Leave policy, annual leave with wages under the OSH Code
A single format from the Leave, Overtime, Safety and Health pack. s.32 OSH Code 2020 · State Shops and Establishments Act · Chapter VI, Code on Social Security 2020.
- 9 pages
- 61
- Word and PDF
- 30 October 2026
- 30 October 2026
What it covers
- 1Leave policy, annual leave with wages under the OSH Codes.32 OSH Code 2020 · State Shops and Establishments Act · Chapter VI, Code on Social Security 2020
Not included
What you will still need outside this format:
- The State OSH rules, the State Shops and Establishments Act and any certified standing orders: they fix the overtime ceiling, casual and sick leave, holidays and the health examination age for State-sphere establishments, and must be read before the blanks are filled.
- The statutory registers in the prescribed form (Form XX for leave, Form IV for wages and overtime, or the State forms): the workbooks feed them but do not replace them.
- Appointment letters, consent to night work, consent to a compressed working week, the notice of periods of work and the accident register: see the OSH Formats pack.
- Maternity benefit sanction, the maternity policy and the register of women employees: see the Maternity Formats pack.
- Notice of change under section 40 of the IR Code before a change in leave or holidays: see the Exit and IR Formats pack.
- The medical practitioner's certificate (Form VIII or the State form), medical surveillance for hazardous processes, and the safety committee and medical rules for mines.
- Tax advice on the exemption for leave encashment under the Income-tax Act 2025.
Read the opening
The first part of the format, as it downloads. Blanks are highlighted.
Standing policy for the employee handbook · approve, circulate and enclose with every appointment letter
[NAME OF THE ESTABLISHMENT]
LEAVE AND HOLIDAYS POLICY
Establishment: [Address of the establishment] | Registration number under section 3, OSH Code 2020: [OSH registration number]
Effective from: [Effective date of the policy] | Version: [Version number] | Approved by: [Board / Managing Director / Head of HR] on [Date of approval] | Next review: [Date of next review]
Use this policy with the "Appointment letter, permanent employee" and the "Notice of periods of work, for display" (OSH Formats pack) and the "Maternity benefit policy, for the employee handbook" (Maternity Formats pack). The "Register of leave with wages and encashment working" in this pack applies the figures in clauses 4 to 6. Fill the casual leave, sick leave and holiday figures only after checking the State law named in clause 1.2.
1. Purpose, scope and the law that applies