Board resolution, noting the vacation of office by a director

Extract from the minutes of the meeting of the Board of Directors of [ABC Private Limited] held on [Date of the Board meeting]

VACATION OF OFFICE BY [MR./MS. ____] UNDER SECTION 167 OF THE COMPANIES ACT, 2013

The Chairman informed the Board that [Mr./Ms. ____] (DIN [Vacating director's DIN]), a Director of the Company, has incurred a disqualification / attracted a ground of vacation under Section 167(1)[(a) / (b) / (c) / (d) / (e) / (f) / (h)] of the Companies Act, 2013, in that [state the facts precisely — e.g. "he has absented himself from all the meetings of the Board of Directors held during the period from ____ to ____, being a period of twelve months, with leave of absence granted at each such meeting" / "an order of the ____ Court dated ____ disqualifying him from being appointed as a Director has been passed and is in force" / "he has ceased to hold the office of ____ in ____ Limited, the holding company, by virtue of which he was appointed a Director of the Company"], and that his / her office as a Director has accordingly become vacant by operation of law with effect from [Date the office became vacant].