Single format · FV10-M3

Register control sheet and declaration of electronic maintenance

Every register the four Codes and the State laws require, in one table, with the retention period and whether electronic form is permitted, and the cross-deeming that lets you maintain three registers instead of six.

Length
2 pages
Blanks to fill
50
Files
Word and PDF
Law stated to
12 September 2026

What it covers

  1. 1Register control sheet and declaration of electronic maintenanceRule 51 CW Rules 2026 · OSH (Central) Rules 2026, Annexure VII50 blanks

Read the opening

The first part of the format, as it downloads. Blanks are highlighted.

One per establishment. Reviewed annually and whenever the payroll system changes. Produce it at the start of an inspection

[Client name] PRIVATE LIMITED — REGISTER CONTROL SHEET
Establishment: [Name, address, State] Registration number: [Establishment registration number]
Custodian of registers: [Name, designation] As at: [Date as at which the control sheet is prepared]

Register

Form

Maintained

Medium and system

First entry

Retention until

Employee register

Form I

[Yes / No]

[System name / physical]

[DD.MM.YYYY]

5 years after the last entry

Register of wages, overtime, advances, fines and deductions

Form IV

[Yes / No]

[System name]

[DD.MM.YYYY]

5 years after the last entry

Attendance register-cum-muster roll

Form IX

[Yes / No]

[System name; for remote employees, the source of the data]

[DD.MM.YYYY]

5 years after the last entry

Register of accidents and dangerous occurrences

Form XIX

[Yes / No]

[System / physical]

[DD.MM.YYYY]

5 years

Register of leave with wages

Form XX

[Yes / No]

[System name]

[DD.MM.YYYY]

5 years

Register of employees (employees' state insurance)

Form 6

[Yes / No / NA]

[Portal / system]

[DD.MM.YYYY]

Per the Regulations

Accident book (employees' state insurance)

Form 11 ESI

[Yes / No / NA]

[Physical]

[DD.MM.YYYY]

Per the Regulations

Register of women employees

Form XXII (SS Rules)

[Yes / No]

[System name]

[DD.MM.YYYY]

Per the Rules

Register of employees with disabilities

s.22 RPwD Act

[Yes / No / NA]

[System / physical]

[DD.MM.YYYY]

—

Register of adolescent workers

Child and Adolescent Labour Act

[Yes / No / NA]

[Physical]

[DD.MM.YYYY]

—

POSH complaints register and inquiry records

No prescribed form

[Yes / No]

[Held in confidence by the Internal Committee]

[DD.MM.YYYY]

—

5 more paragraphs and tables follow in the full format.

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