Fill online: Vendor due diligence review and risk rating workbook
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[Name of the buyer] · Vendor due diligence
VENDOR DUE DILIGENCE REVIEW AND RISK RATING WORKBOOK
Vendor: [Name of the vendor] · Vendor code: [Vendor code] · Category of supply: [Category of supply]
Review type: [Onboarding / Periodic review / Triggered review] · Reviewed by: [Reviewer's name] on [Date of review]
Use one copy of the Risk scoring and Red flags sheets for each vendor, completed from the answers in the "Vendor onboarding questionnaire and compliance declaration" and from the reviewer's own checks on the GST, MCA, Udyam and sanctions sources. The Vendor register is a single sheet for all vendors. Totals, ratings and dates compute in the Excel version.
1. Settings
The thresholds below drive the rating and the alerts. Change them only with the approval of the head of procurement, and record the change in the remarks column.
Setting | Value | Basis |
|---|---|---|
Weighted score at or above which the vendor is rated High | 3.5 | Procurement policy, clause [Clause of the procurement policy] |
Weighted score at or above which the vendor is rated Medium | 2.5 | Below this the vendor is rated Low |
Review interval for a High risk vendor (months) | 6 | Enhanced monitoring |
Review interval for a Medium risk vendor (months) | 12 | Annual review, aligned with the April MSME re-confirmation |
Review interval for a Low risk vendor (months) | 24 | |
Days before expiry for "Renew now" | 30 | Insurance, licences and certificates |
Days before expiry for "Renewal due" | 90 | |
Days before the review date for "Review due" | 30 |
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