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Vendor onboarding questionnaire and compliance declaration

Fills 2 places in the document.

Vendor due diligence review and risk rating workbook

[Name of the buyer] · Procurement and vendor management

VENDOR ONBOARDING QUESTIONNAIRE AND COMPLIANCE DECLARATION

Return signed, with the Part 15 documents, before any vendor code, order or payment is released

Vendor code: [Vendor code] · Goods or services: [Describe the goods or services to be supplied] · Estimated annual value: Rs [Estimated annual value in Rs] · Return by: [Date for return]

Instructions. Answer every question; where one does not apply, write "Not applicable". Parts 8, 10 and 11 apply only to the vendors named in their headings. The answers will be relied on by [Name of the buyer] (the "Buyer") and form part of every purchase order and agreement with the vendor.

This is the master onboarding form. For a low-value or one-off supplier the one-page "Vendor onboarding form and MSME declaration" in the catalogue is enough. Add the "Due-diligence questionnaire before engaging a contractor" for manpower vendors, the "Vendor data protection due diligence questionnaire" for significant data processors, and the "Vendor master, declaration of particulars for deduction of tax at source" for TDS. Score the answers in the "Vendor due diligence review and risk rating workbook".

Part 1. Legal entity

#

Particulars

Vendor's response

1.1

Legal name, exactly as in the PAN

[Name of the vendor]

1.2

Constitution

[Company / LLP / Partnership firm / Proprietorship / Other]

1.3

CIN or LLPIN, and date of incorporation

[CIN or LLPIN] · [Date of incorporation]

1.4

Status on the MCA portal

[Active / Strike off / Under liquidation / Dormant / Not applicable]

1.5

Registered office, and the address from which supplies will be made

[Address of the registered office and supplying location]

1.6

PAN, and whether it is operative

[PAN of the vendor] · [Operative / Inoperative]

1.7

Turnover for the last two financial years; holding company or group

Rs [Turnover, latest year] / Rs [Turnover, previous year] · [Holding company or group]

1.8

Authorised signatory for this questionnaire and for contracts

[Name and designation of the authorised signatory]

Part 2. GST

The rest of this format (53 more paragraphs and tables) opens here after payment, to fill in the same way.

₹299 + GST, for the finished 2 documents, Word and PDF

The short sample is the opening of the document with your details, marked SAMPLE.

A drafted format for your use. It is not legal advice; for a complex matter, consult a professional. About this format

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