Fill online: Recognition of the negotiating union or negotiating council

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Name of the employer

Fills 6 places in the document.

Address of the establishment

Fills 4 places in the document.

Reference number of the request

Date of the request

Joint Secretary (Industrial Relations), Ministry of Labour and Employment / State authority

Address of the appointing authority

Nature of the industry carried on

LIN of the establishment

The Central Government / the State Government

Reason for the appropriate Government

Number of workers on the muster roll

Name of union 1 (1)

Registration number of union 1 (1)

Affiliation of union 1

Address of the secretary of union 1

Name of union 2 (1)

Registration number of union 2 (1)

Affiliation of union 2

Address of the secretary of union 2

Name of union 3 (1)

Registration number of union 3 (1)

Affiliation of union 3

Address of the secretary of union 3

Name of the existing negotiating union or council

Date of the existing recognition

Date of expiry of the existing recognition

Name, designation and mobile number of the contact person

Name of the authorised signatory

Designation of the authorised signatory

Reference number of the notice to unions

Date of the notice to unions

Name of the verification officer

Number of the order appointing the verification officer

Date of the order appointing the verification officer

Address or e-mail for applications

Last date for applications by unions

Number of months of subscription details

Name of union 1 (2)

Date of service on union 1

E-mail / speed post / by hand (1)

Acknowledgement reference, union 1

Name of union 2 (2)

Date of service on union 2

E-mail / speed post / by hand (2)

Acknowledgement reference, union 2

Name of union 3 (2)

Date of service on union 3

E-mail / speed post / by hand (3)

Acknowledgement reference, union 3

Verification of membership records / check-off figures / the method prescribed

Rule number under the State rules

Name of the State rules

Reckoning date

Number of workers on the muster roll on the reckoning date (1)

Date of the meeting of unions

Date the voters' list was displayed

Date of the poll

Place of the poll

Total votes polled

Invalid votes

Valid votes

Name of union 1 (3)

Registration number of union 1 (2)

Yes / No (1)

Votes secured by union 1

Percentage for union 1 (1)

51% or more / 20% to below 51% / below 20% (1)

Representatives of union 1 (1)

Name of union 2 (3)

Registration number of union 2 (2)

Yes / No (2)

Votes secured by union 2

Percentage for union 2 (1)

51% or more / 20% to below 51% / below 20% (2)

Representatives of union 2 (1)

Name of union 3 (3)

Registration number of union 3 (2)

Yes / No (3)

Votes secured by union 3

Percentage for union 3

51% or more / 20% to below 51% / below 20% (3)

Representatives of union 3

Name of union 1 (4)

Number of workers on the muster roll on the reckoning date (2)

Members of the single union verified

Membership percentage of the single union

Yes / No (4)

Membership list against the muster roll / check-off records / other method

Conclusion: the union entitled to recognition as the sole negotiating union, or the unions qualifying for the negotiating council and their representatives, or whether the single union meets the thirty per cent criterion

Remarks of the verification officer

Date of the verification report

Names of the union agents

Reference number of the letter of recognition

Date of recognition

Name of union 1 (5)

Registration number of union 1 (3)

Has the support of 51% or more / is the only registered union, with 30% or more membership

Percentage for union 1 (2)

14(2) / 14(3)

Representatives of union 1 (2)

Names nominated by union 1

Name of union 2 (4)

Percentage for union 2 (2)

Representatives of union 2 (2)

Names nominated by union 2

Last date for nominations to the council

Or the council

Date of expiry of the recognition

The negotiating union / the negotiating council

The negotiating union's General Secretary / each council constituent

The verification officer

The conciliation officer for the establishment

Location of the union notice board

Venue and frequency of meetings with management

Venue and permitted timings for members' meetings

Procedure for access by office-bearers

Office room and facilities provided

Monthly subscription amount

Day of the month for remittance

Number of office-bearers and the time allowed

Five parts: request for a verification officer, notice to the unions, record of verification, letter of recognition, and the facilities and check-off schedule

The thresholds (section 14). Only one registered union functioning: recognise it as the sole negotiating union if it meets the prescribed criteria; rule 9(2) of the Central rules requires its membership to be not less than thirty per cent of the total workers employed. More than one registered union: the union supported by fifty-one per cent or more of the workers on the muster roll is the sole negotiating union. If none has fifty-one per cent: the employer constitutes a negotiating council of the unions supported by not less than twenty per cent each, with one representative for each twenty per cent. Agreement with a council needs a majority of its representatives. Recognition, or the council, is valid for three years and may be extended by mutual agreement to not more than five years in all.

Verification (rule 9(3) to (6)). In the Central sphere support is verified by secret ballot conducted by a verification officer appointed by the Central Government (the power to appoint is delegated to the Joint Secretaries handling industrial relations in the Ministry of Labour and Employment by S.O. 2996(E) dated 11.06.2026). The employer bears the cost and must start the process not later than three months before the existing recognition expires. In the State sphere follow the State's rules, which may provide a different method, such as verification of membership records or check-off figures; Option B in Part C is for that case. Where a State law on recognition of unions has historically applied in the State, check its interaction with section 14 before proceeding.

PART A: REQUEST FOR APPOINTMENT OF A VERIFICATION OFFICER

[Name of the employer]
[Address of the establishment]

Ref.: [Reference number of the request] · Date: [Date of the request]

To
[Joint Secretary (Industrial Relations), Ministry of Labour and Employment / State authority]
[Address of the appointing authority]

Sub: Request for appointment of a verification officer under rule 9(3) of the Industrial Relations (Central) Rules 2026 for recognition of the negotiating union or constitution of the negotiating council

Sir / Madam,

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