Fill online: Monthly board and investor update pack

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Name of the client

Fills 3 places in the document.

CIN or LLPIN of the client

Period end date

Fills 4 places in the document.

Date of issue of the update

Fills 2 places in the document.

Clause number of the information rights

Date of the shareholders' agreement

The month in one line, for example revenue at 94 per cent of budget, EBITDA ahead, runway of 14 months

Number of decisions sought

Date by which the decisions are needed

Name of the issuing officer

Day and time of the update call

Designation of the issuing officer

Highlight, with the number that shows it

Second highlight

Third highlight

Shortfall or setback, with the number, the cause and what is being done

Second shortfall or setback

Revenue from operations (Rs lakh): This month

Revenue from operations (Rs lakh): Last month

Revenue from operations (Rs lakh): Budget for the month

Revenue from operations (Rs lakh): YTD

Revenue from operations (Rs lakh): Comment

Gross margin (%): This month

Gross margin (%): Last month

Gross margin (%): Budget for the month

Gross margin (%): YTD

Gross margin (%): Comment

EBITDA (Rs lakh): This month

EBITDA (Rs lakh): Last month

EBITDA (Rs lakh): Budget for the month

EBITDA (Rs lakh): YTD

EBITDA (Rs lakh): Comment

Net burn (Rs lakh): This month

Net burn (Rs lakh): Last month

Net burn (Rs lakh): Budget for the month

Net burn (Rs lakh): YTD

Net burn (Rs lakh): Comment

Closing cash and bank balances (Rs lakh): This month

Closing cash and bank balances (Rs lakh): Last month

Closing cash and bank balances (Rs lakh): Budget for the month

Closing cash and bank balances (Rs lakh): Comment

Runway on three-month average burn (months): This month

Runway on three-month average burn (months): Last month

Runway on three-month average burn (months): Budget for the month

Runway on three-month average burn (months): Comment

Recurring revenue, MRR or ARR (Rs lakh): This month

Recurring revenue, MRR or ARR (Rs lakh): Last month

Recurring revenue, MRR or ARR (Rs lakh): Budget for the month

Recurring revenue, MRR or ARR (Rs lakh): Comment

Customers: active, new, lost: This month

Customers: active, new, lost: Last month

Customers: active, new, lost: Budget for the month

Customers: active, new, lost: YTD

Customers: active, new, lost: Comment

Customer acquisition cost and payback: This month

Customer acquisition cost and payback: Last month

Customer acquisition cost and payback: Budget for the month

Customer acquisition cost and payback: YTD

Customer acquisition cost and payback: Comment

Debtor days: This month

Debtor days: Last month

Debtor days: Budget for the month

Debtor days: Comment

Headcount at month end: This month

Headcount at month end: Last month

Headcount at month end: Budget for the month

Headcount at month end: Comment

Business-specific metric, for example orders, utilisation or gross merchandise value

This month, row 12

Last month, row 12

Budget for the month, row 12

YTD, row 12

Comment, row 12

Revenue from operations: Actual for the month

Revenue from operations: Budget for the month

Revenue from operations: Variance

Revenue from operations: Actual YTD

Revenue from operations: Budget YTD

Revenue from operations: Variance YTD

Gross profit: Actual for the month

Gross profit: Budget for the month

Gross profit: Variance

Gross profit: Actual YTD

Gross profit: Budget YTD

Gross profit: Variance YTD

Operating expenses: Actual for the month

Operating expenses: Budget for the month

Operating expenses: Variance

Operating expenses: Actual YTD

Operating expenses: Budget YTD

Operating expenses: Variance YTD

EBITDA: Actual for the month

EBITDA: Budget for the month

EBITDA: Variance

EBITDA: Actual YTD

EBITDA: Budget YTD

EBITDA: Variance YTD

Depreciation, finance costs and other: Actual for the month

Depreciation, finance costs and other: Budget for the month

Depreciation, finance costs and other: Variance

Depreciation, finance costs and other: Actual YTD

Depreciation, finance costs and other: Budget YTD

Depreciation, finance costs and other: Variance YTD

Profit before tax: Actual for the month

Profit before tax: Budget for the month

Profit before tax: Variance

Profit before tax: Actual YTD

Profit before tax: Budget YTD

Profit before tax: Variance YTD

Cash and bank balances: This month end

Cash and bank balances: Last month end

Cash and bank balances: Last year end

Trade receivables: This month end

Trade receivables: Last month end

Trade receivables: Last year end

Inventory: This month end

Inventory: Last month end

Inventory: Last year end

Trade payables: This month end

Trade payables: Last month end

Trade payables: Last year end

Borrowings, by lender: This month end

Borrowings, by lender: Last month end

Borrowings, by lender: Last year end

Equity raised since incorporation: This month end

Equity raised since incorporation: Last month end

Equity raised since incorporation: Last year end

Three to five sentences taken from the monthly CFO commentary: the main reasons for the variances, whether they are timing or permanent, and the effect on the full-year outlook.

Closing cash in Rs lakh

Budgeted closing cash in Rs lakh

Average net burn in Rs lakh

Runway in months

Runway including undrawn facilities in months

Lowest forecast balance in Rs lakh

Week commencing date of the lowest point

Base case assumption

Base case: Cash at the end of the next quarter (Rs lakh)

Base case: Runway (months)

Downside assumption, for example the five largest customers pay 30 days late and new sales are 20 per cent below plan

Downside case: Cash at the end of the next quarter (Rs lakh)

Downside case: Runway (months)

Lender and facility

Sanctioned (Rs lakh), row 1

Outstanding (Rs lakh), row 1

Drawing power (Rs lakh), row 1

Covenant and the level required

Met / At risk / Breached (1)

Second lender and facility

Sanctioned (Rs lakh), row 2

Outstanding (Rs lakh), row 2

Drawing power (Rs lakh), row 2

Second covenant and the level required

Met / At risk / Breached (2)

Runway trigger in months

State the amount needed, the source (equity, venture debt, working capital limit, customer advances), the timetable and the status of discussions

Leadership: Headcount at the start of the month

Leadership: Joined

Leadership: Left

Leadership: Headcount at the month end

Leadership: Open roles

Leadership: Planned by year end

Product and engineering: Headcount at the start of the month

Product and engineering: Joined

Product and engineering: Left

Product and engineering: Headcount at the month end

Product and engineering: Open roles

Product and engineering: Planned by year end

Sales and marketing: Headcount at the start of the month

Sales and marketing: Joined

Sales and marketing: Left

Sales and marketing: Headcount at the month end

Sales and marketing: Open roles

Sales and marketing: Planned by year end

Operations and delivery: Headcount at the start of the month

Operations and delivery: Joined

Operations and delivery: Left

Operations and delivery: Headcount at the month end

Operations and delivery: Open roles

Operations and delivery: Planned by year end

Finance, HR and administration: Headcount at the start of the month

Finance, HR and administration: Joined

Finance, HR and administration: Left

Finance, HR and administration: Headcount at the month end

Finance, HR and administration: Open roles

Finance, HR and administration: Planned by year end

Total employees: Headcount at the start of the month

Total employees: Joined

Total employees: Left

Total employees: Headcount at the month end

Total employees: Open roles

Total employees: Planned by year end

Contractors and consultants: Headcount at the start of the month

Contractors and consultants: Joined

Contractors and consultants: Left

Contractors and consultants: Headcount at the month end

Contractors and consultants: Open roles

Contractors and consultants: Planned by year end

Roles, not names or pay, unless the person is a director or key managerial personnel.

Number of options granted and the approval reference

GST: Period covered (1)

Done / Pending / Delayed / Not applicable (1)

GST: Filed or paid on (1)

GST: Reference (ARN, CIN or SRN) (1)

GST: Remarks (1)

GST: Period covered (2)

Done / Pending / Delayed / Not applicable (2)

GST: Filed or paid on (2)

GST: Reference (ARN, CIN or SRN) (2)

GST: Remarks (2)

GST: Period covered (3)

Done / Pending / Delayed / Not applicable (3)

GST: Filed or paid on (3)

GST: Reference (ARN, CIN or SRN) (3)

GST: Remarks (3)

GST: Period covered (4)

Done / Pending / Delayed / Not applicable (4)

GST: Filed or paid on (4)

GST: Reference (ARN, CIN or SRN) (4)

GST: Remarks (4)

GST: Period covered (5)

Done / Pending / Delayed / Not applicable (5)

GST: Filed or paid on (5)

GST: Reference (ARN, CIN or SRN) (5)

GST: Remarks (5)

TDS and TCS: Period covered (1)

Done / Pending / Delayed / Not applicable (6)

TDS and TCS: Filed or paid on (1)

TDS and TCS: Reference (ARN, CIN or SRN) (1)

TDS and TCS: Remarks (1)

TDS and TCS: Period covered (2)

Done / Pending / Delayed / Not applicable (7)

TDS and TCS: Filed or paid on (2)

TDS and TCS: Reference (ARN, CIN or SRN) (2)

TDS and TCS: Remarks (2)

PF: Period covered

Done / Pending / Delayed / Not applicable (8)

PF: Filed or paid on

PF: Reference (ARN, CIN or SRN)

PF: Remarks

ESI: Period covered

Done / Pending / Delayed / Not applicable (9)

ESI: Filed or paid on

ESI: Reference (ARN, CIN or SRN)

ESI: Remarks

Professional tax and labour welfare fund: Period covered

Done / Pending / Delayed / Not applicable (10)

Professional tax and labour welfare fund: Filed or paid on

Professional tax and labour welfare fund: Reference (ARN, CIN or SRN)

Professional tax and labour welfare fund: Remarks

MSME: Period covered

Done / Pending / Delayed / Not applicable (11)

MSME: Filed or paid on

MSME: Reference (ARN, CIN or SRN)

Amount overdue, if any

ROC: Period covered (1)

Done / Pending / Delayed / Not applicable (12)

ROC: Filed or paid on (1)

ROC: Reference (ARN, CIN or SRN) (1)

ROC: Remarks (1)

ROC: Period covered (2)

Done / Pending / Delayed / Not applicable (13)

ROC: Filed or paid on (2)

ROC: Reference (ARN, CIN or SRN) (2)

ROC: Remarks (2)

ROC: Period covered (3)

Done / Pending / Delayed / Not applicable (14)

ROC: Filed or paid on (3)

ROC: Reference (ARN, CIN or SRN) (3)

ROC: Remarks (3)

ROC: Period covered (4)

Done / Pending / Delayed / Not applicable (15)

ROC: Filed or paid on (4)

ROC: Reference (ARN, CIN or SRN) (4)

ROC: Remarks (4)

Income-tax: Period covered (1)

Done / Pending / Delayed / Not applicable (16)

Income-tax: Filed or paid on (1)

Income-tax: Reference (ARN, CIN or SRN) (1)

Estimate on which paid

Income-tax: Period covered (2)

Done / Pending / Delayed / Not applicable (17)

Income-tax: Filed or paid on (2)

Income-tax: Reference (ARN, CIN or SRN) (2)

Income-tax: Remarks

FEMA: Period covered

Done / Pending / Delayed / Not applicable (18)

FEMA: Filed or paid on

FEMA: Reference (ARN, CIN or SRN)

FEMA: Remarks

Every notice, show cause notice, demand, scrutiny or summons received in the month or pending, with the authority, the amount, the last day for reply and the status. Write "None" where there are none.

Risk or issue

Effect (Rs lakh or months of runway), row 1

Mitigation and owner

New / Improving / Unchanged / Worsening (1)

Second risk or issue

Effect (Rs lakh or months of runway), row 2

Mitigation and owner for the second risk

New / Improving / Unchanged / Worsening (2)

Third risk or issue

Effect (Rs lakh or months of runway), row 3

Mitigation and owner for the third risk

New / Improving / Unchanged / Worsening (3)

Decision sought

Reason it is needed now

Board meeting / Circular resolution / Shareholders / Investor consent (1)

Recommendation and its effect on cash and runway

Second decision sought

Reason the second decision is needed now

Board meeting / Circular resolution / Shareholders / Investor consent (2)

Management's recommendation on the second decision

Introduction sought, for example to a named customer, lender or candidate

Help sought on a hire, a partnership or the next round

Names of the directors and investors to whom the update is sent

Name of the director reviewing the update

DIN of the reviewing director

[Name of the client] · CIN [CIN or LLPIN of the client]

MONTHLY UPDATE TO THE BOARD AND INVESTORS

Month ended [Period end date] · issued [Date of issue of the update]

Confidential. Issued to the directors and to the investors entitled to information under clause [Clause number of the information rights] of the shareholders' agreement dated [Date of the shareholders' agreement]. Not for onward circulation.

This is management's document, issued over a director's or officer's name. Send it within the period the information rights clause allows (commonly 15 to 30 days after the month end). Every figure must agree with the MIS pack (FV06-L10-1) and the Budget versus actual workbook in this pack. For a quarterly Board meeting, attach it to the Agenda and notes on agenda (FV01-C7). Do not use this pack if any security of the company is listed: selective disclosure of unpublished price sensitive information is prohibited by the SEBI (Prohibition of Insider Trading) Regulations 2015.

Covering e-mail

To: The Board of Directors and the investors named in the distribution list
Subject: [Name of the client], monthly update for [Period end date]

Dear all,

Please find attached the update for the month ended [Period end date]. In one line: [The month in one line, for example revenue at 94 per cent of budget, EBITDA ahead, runway of 14 months]. We need [Number of decisions sought] decisions from the Board, set out in section 8, by [Date by which the decisions are needed]. [Name of the issuing officer] will be available on [Day and time of the update call] to take questions.

Regards,
[Name of the issuing officer]
[Designation of the issuing officer]

1. Highlights

What went well

[Highlight, with the number that shows it]
[Second highlight]
[Third highlight]

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