Fill online: Management representation letter, secretarial audit

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Date of the representation letter

Fills 2 places in the document.

Name of the firm of Company Secretaries

Address of the firm

Name of the signing partner

End date of the audit period

Fills 2 places in the document.

Name of the Company

Date of the engagement letter

Date to which the registers are written up

Date of the Board meeting considering the evaluation

Date of the separate meeting of independent directors

CSR obligation in Rs

CSR amount spent in Rs

Are / are not

Events after the end of the audit period, or none

Name of the managing director or whole-time director

Managing Director / Whole-time Director

DIN of the managing director or whole-time director

Name of the chief financial officer

Name of the company secretary

Membership number of the company secretary

Place of signature

Board: Number held

Board: Dates

Audit Committee: Number held

Audit Committee: Dates

Nomination and Remuneration Committee: Number held

Nomination and Remuneration Committee: Dates

Stakeholders Relationship Committee: Number held

Stakeholders Relationship Committee: Dates

CSR Committee: Number held

CSR Committee: Dates

Independent directors’ separate meeting: Number held

Independent directors’ separate meeting: Dates

General meetings and postal ballots: Number held

General meetings and postal ballots: Dates

Provision, row 1

Nature of the default, row 1

Period or delay, row 1

Action taken, row 1

Provision, row 2

Nature of the default, row 2

Period or delay, row 2

Action taken, row 2

Name, row 1

Relationship, row 1

Section 2(76) or Regulation 2(1)(zb) clause, row 1

Transactions in the year (Rs), row 1

Name, row 2

Relationship, row 2

Section 2(76) or Regulation 2(1)(zb) clause, row 2

Transactions in the year (Rs), row 2

Law, row 1

Licence or registration and validity, row 1

Returns filed in the year, row 1

Law, row 2

Licence or registration and validity, row 2

Returns filed in the year, row 2

Authority, row 1

Reference number and when issued, row 1

Subject, row 1

Status at the date of this letter, row 1

Authority, row 2

Reference number and when issued, row 2

Subject, row 2

Status at the date of this letter, row 2

On the letterhead of the Company

Obtain this letter before the report is signed, dated on or immediately before the report date. It is signed by the managing director or a whole-time director, the chief financial officer and the company secretary. It supplements, and does not replace, the evidence examined. Delete paragraphs 16 to 18 for an unlisted company. The representation letter for the statutory audit (SA 580) is a separate document.

Date: [Date of the representation letter]

To,
[Name of the firm of Company Secretaries]
Company Secretaries
[Address of the firm]

Kind attention: [Name of the signing partner]

Subject: Representations for the secretarial audit for the financial year ended [End date of the audit period]

Dear Sir or Madam,

This letter is provided in connection with your secretarial audit of [Name of the Company] (the “Company”) under section 204 of the Companies Act 2013 (the “Act”) for the financial year ended [End date of the audit period] (the “Audit Period”), in terms of your engagement letter dated [Date of the engagement letter], for the purpose of your report in Form MR-3. We acknowledge that the Board and management are responsible for compliance with the laws in scope and for the systems that secure it. Having made such enquiries as we considered necessary of the directors, officers and persons responsible for compliance, we confirm to the best of our knowledge and belief the following.

A. Records and information

1. We have made available to you all books, papers, minute books, registers, forms and returns filed, and other records, physical and electronic, relating to the Audit Period and up to the date of this letter. Every electronic copy furnished to you is a true copy of the original, and no record has been withheld.

2. The minutes of every meeting of the Board, its committees, the independent directors and the members held during the Audit Period, and every resolution passed by circulation or postal ballot, have been made available to you. They are complete, entered within the prescribed time and signed. The meetings are listed in Schedule 1.

3. The statutory registers are complete and have been written up to [Date to which the registers are written up].

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