Fill online: Case file opening note and client instruction letter for a GST notice

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Your details

File reference number

Name of the client

Fills 4 places in the document.

GSTIN of the client

Form of the notice

Fills 3 places in the document.

Reference no. of the notice

Fills 3 places in the document.

DIN of the notice

Date of the notice

Date of communication of the notice

Notices and Orders tab / Additional Notices and Orders tab / e-mail / post / by hand

Reply due date of the notice

Internal date for the reply

Payment window end date

Name and designation of the officer

Name of the preparer

Date of the opening note

Date of the conflict check

Name of the person who ran the conflict check

Conflict check reference

Date of the representation engagement letter

Name of the engagement partner (1)

Reference of the representation engagement letter

Date of the section 116 authorisation

Name of the authorised representative (1)

Authorisation reference

Date of entry in the register

Name of the manager in charge (1)

Date of DIN verification

Name of the person who verified the DIN

Print of the verification on file

Date of the request for relied-upon documents

Name of the manager in charge (2)

Letter reference

73 / 74 / 74A / 61 / 65 / other

Period covered by the notice

Describe the allegation in two or three lines

Is / is not

Paragraph of the notice alleging fraud

Was / was not

ASMT-10 / an audit under section 65 / DRC-01A / an inspection or search / a summons

Stays within / goes beyond

Date of the earlier reply

Deals with / ignores

Allegation and source for issue 1

Period of issue 1

Tax on issue 1 (1)

Preliminary view on issue 1

Evidence needed for issue 1

Strong / Arguable / Weak (1)

Allegation and source for issue 2

Period of issue 2

Tax on issue 2 (1)

Preliminary view on issue 2

Evidence needed for issue 2

Strong / Arguable / Weak (2)

Allegation and source for issue 3

Period of issue 3

Tax on issue 3 (1)

Preliminary view on issue 3

Evidence needed for issue 3

Strong / Arguable / Weak (3)

Allegation and source for issue 4

Period of issue 4

Tax on issue 4 (1)

Preliminary view on issue 4

Evidence needed for issue 4

Strong / Arguable / Weak (4)

Date to which interest is computed

Tax on issue 1 (2)

Interest on issue 1

Penalty on issue 1

Total on issue 1

Tax on issue 2 (2)

Interest on issue 2

Penalty on issue 2

Total on issue 2

Tax on issue 3 (2)

Interest on issue 3

Penalty on issue 3

Total on issue 3

Tax on issue 4 (2)

Interest on issue 4

Penalty on issue 4

Total on issue 4

Total tax (1)

Total interest

Total penalty

Total exposure

Tax under scenario A

Interest under scenario A

Penalty under scenario A

Total under scenario A

Cash under scenario A

Tax under scenario B

Interest under scenario B

Penalty under scenario B

Total under scenario B

Tax under scenario C

Interest under scenario C

Penalty under scenario C

Total under scenario C

Pre-deposit under scenario C

Tax under scenario D

Interest under scenario D

Penalty under scenario D

Total under scenario D

Expected duration of the litigation

Last date for the notice

Is within / is beyond

Last date for the order

Extended last date for the order

Centre / State

Does / does not

Grounds to be reserved, such as limitation, jurisdiction, absence of a separate notice, lack of particulars of fraud

Low / Medium / High (1)

Comment on the merits in law

Low / Medium / High (2)

Comment on the evidence

Low / Medium / High (3)

Comment on the quantum

Low / Medium / High (4)

Years exposed and their last dates

Low / Medium / High (5)

Comment on criminal exposure

Low / Medium / High (6)

Comment on the client's cash position

Low / Medium / High (7)

Comment on the customers' credit

Provision / Contingent liability / Nil

Comment on the accounting treatment

Low / Medium / High (8)

Amount at risk

Option A / Option B / Option C / Awaiting the client's instructions

Reasons for the decision

Name of the manager in charge (3)

Target date for the client letter

Date documents are needed (1)

Name of the manager in charge (4)

Target date for the request

Target date for payment

Target date for the draft reply

Name of the manager in charge (5)

Target date for client approval

Name of the manager in charge (6)

Name of the authorised representative (2)

Partner hours

Manager hours

Assistant hours

Name of the engagement partner (2)

Date of partner approval

Name of the firm

Date of the client letter

Address of the client

Name and designation of the client contact

Sir / Madam

Date the client sent the notice

Describe the allegation in plain words for the client

Total tax (2)

Interest stated in the notice

Penalty stated in the notice

Total amount stated in the notice

30 / 60

Short title of issue 1

Preliminary view on issue 1 in plain words for the client

Short title of issue 2

Preliminary view on issue 2 in plain words for the client

Short title of issue 3

Preliminary view on issue 3 in plain words for the client

Have found / have not found

Option recommended to the client

Reasons for the recommendation in plain words for the client

Date documents are needed (2)

Name of the secure upload channel

Any other document specific to this notice

Reason for the other document

Date instructions are needed

Number of hearings included in Stage 1

Fee for the reply and adjudication stage

Fee for the payment and closure work

Fee per additional hearing

Percentage of the Stage 1 fee payable on acceptance

Membership number of the partner

Date the client received the notice

Portal / e-mail / post / by hand

Option A, pay and close / Option B, contest / Option C, pay part and contest the rest

Issues to be paid

Enclose / will send separately

Date the authorisation will be sent

Is no / is the following

Details of any other proceeding

Name and designation of the person for the hearing

Name of the client signatory

Designation of the client signatory

Date of the instruction slip

Two documents: Part 1 is the firm's internal opening note and stays on the file; Part 2 is the letter to the client, sent the same day. Complete both within two working days of the notice being diarised. Before any substantive work, complete the Conflict check record (FV07-N2), issue the Engagement letter, representation in a notice, audit or appeal (FV05-K1), and enter the notice in the Notice register (FV05-K5) and in the GST notice case management workbook in this pack. The issue-by-issue reading of the notice belongs on the Notice analysis working paper (FV05-H3); this note records the decisions taken on it.

Part 1 · Internal: not to be sent to the client

CASE FILE OPENING NOTE

File reference: [File reference number] · Client: [Name of the client] · GSTIN: [GSTIN of the client]
Notice: Form [Form of the notice], reference [Reference no. of the notice], DIN or RFN [DIN of the notice], dated [Date of the notice]
Communicated on: [Date of communication of the notice] by [Notices and Orders tab / Additional Notices and Orders tab / e-mail / post / by hand]
Reply due: [Reply due date of the notice] · Internal date: [Internal date for the reply] · Payment window ends: [Payment window end date]
Issued by: [Name and designation of the officer] · Prepared by: [Name of the preparer] · Date: [Date of the opening note]

1. Gatekeeping

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